Fauquier County Public Schools Records Center

• Develops guidelines and procedures for the student records program consistent with federal and state laws and guidelines, and Board of Education policies
• Trains new and experienced staff who have record-keeping responsibilities
• Provides transcripts and verifications of graduation
• Answers inquiries about student records issues
• Oversees the microfilming of student records.

Contents of Student Records

The Virginia State Department of Education specifies certain information which must be kept as part of a student's educational record in his/her Cumulative Folder. The Cumulative Folder may also contain grades, shot records and other educational information.

A descriptive listing of all types of school system forms which may be a part of a student's record is available at each school for public review.

TRANSCRIPTS

• Two ways to obtain your school transcript:
  • Written and signed requests may be faxed to (540)347-6146 or
  • mailed to:

Fauquier County Public Schools Record Center

430 E. Shirley Avenue, Suite B-9

Warrenton, VA 20186

Phone: (540) 422-7101 NEW!!!

Our phone number has changed!

You may click below on "My Files" to download an Authorization to Release Records  form.

• Transcripts may be picked up between 8:30 AM and 4:00 PM in Room 6 of the Central Complex next to Taylor Middle School
• Be sure to include your full name at the time of graduation, the school and year in which you graduated or last attended, the last four digits of your Social Security number, and your birthdate.
• If student is under 18, a parent or custodian must sign the request.
• Identification such as a driver's license, birth certificate, or Social Security card must be provided to prove identity.

FEES

The Fauquier County Public School Division is now charging a fee of $2.00 for the second transcript requested to be sent to a college, agency, or individual. Cash, money order, or personal check made payable to Fauquier County Public Schools will be accepted. There is no charge for the first transcript requested. Documents other than transcripts will be assessed a fee according to our policy.

VERIFICATION OF GRADUATION

• Student Records can issue Verification of Graduation which is accepted by most employers, the government, and the military. Mail or FAX a signed, written request to the number or address cited above.
• Be sure to include your full name at the time of graduation, the school and year of graduation, your birthdate, and a contact number.
• There is no charge for this service which is usually provided within 5 days.

Challenges to Student Records

Parents, guardians, or a student (18 or older) may challenge an item in the student's record by contacting the school principal. If a further challenge is necessary after a principal has reviewed the item, appeals may be made to:

• The Principal
• The Assistant Superintendent of Instruction
• The Fauquier County Board of Education
• The U.S. Department of Education

If the matter remains unresolved, the parents, guardians, or student may have their own related statement included in the student's record.