Fauquier County Public Schools (FCPS) will provide all K-12 students with GSuite for Education (GSuite) accounts. GSuite for Education includes free, web-based programs like document creation tools and collaboration tools. These services are entirely online, provide unlimited storage, and are available 24/7 from any internet-connected device. The addition of GSuite is designed to support Fauquier County’s Blackboard Learning Management System.
FCPS GSuite is an integrated communication and collaboration solution, hosted by Google and managed by FCPS. There are no advertisements used with GSuite. GSuite will provide the ability for FCPS students, faculty and staff to communicate, store files and collaborate on documents, spreadsheets, and presentations in real time from school, work, or home, all within a secure “closed campus” online environment.
Students will have easy access to their documents, spreadsheets, and presentations within the GSuite environment. In addition, students will have additional storage for other files they may need to use between home and school. As the use of FCPS GSuite continues, there may be other features that are added within GSuite for Education.
The instructional use of FCPS GSuite for Education is optional, with decisions about GSuite in the classroom often made at the school level by teachers. Since GSuite is accessible from any device with access to the internet, your child does have the opportunity to log in to his or her FCPS GSuite account from home to access their information or work on their documents, and collaborate on shared documents with other students and/or their teacher.
Why do we need GSuite for Education when we already have FCPS Blackboard?
FCPS GSuite provides additional ways for students to collaborate in real time. FCPS Blackboard is the online resource that allows Fauquier County Public Schools students to extend learning beyond the traditional school day and beyond school facilities. Use FCPS Blackboard to access homework and classroom assignments, view class calendars, and explore links to enrichment activities. GSuite provides a platform for content creation for an class assignment that can then be easily submitted into Blackboard.
What is the value of GSuite for Education (GSuite)?
GSuite provides the ability for classroom collaboration. Students and teachers can open and edit their documents quickly. No more distractions like USB flash drive, outdated file attachments, or confusing client software. Anytime, anywhere access Google Docs lets users be productive at school, at home, and even on their mobile phones. Because Google Docs runs in a web browser, students can work from almost any family computer without having to purchase new software. Easily upload and share files Google Docs works on PC, Mac, and Linux computers, and supports popular formats such as .doc, .xls, .ppt, and .pdf. Files stored on Google Docs are always accessible and backed-up online. Revision history allows users to review document edits over time.
How will my child access FCPS GSuite for Education?
Once a student has his/her username and password, there are a two ways to log in:
Go to http://www.google.com and log in using his or her full GSuite address (firstname.lastname@example.org) and password.
Go to http://myaccount.google.com and log in using his or her full GSuite address (email@example.com) and password.
Student passwords are automatically created and cannot be changed by the student.
What apps are available in GSuite for Education?
FCPS GSuite for Education will provide students with secure and easy online access to documents, spreadsheet, presentation and communication tools that can be accessed easily from home or school and enhance teacher and student collaboration in the classroom and beyond. The GSuite for Education environment provides unlimited storage (Drive and Gmail) for staff and students.
Google provides a website that can be used to become familiar with the Google apps.
Why can't my child email me with this account?
FCPS GSuite email is a “walled garden” for those students who have been approved for email. It will only allow students to send or receive email from domains approved by FCPS (e.g. fcps1.org, blackboard.com). You will not be able to email your student at his or her fcps1schools.net address, nor will they be able to email you. FCPS restricts what email domains are accessible from fcps1schools.net. Consumer email domains such as gmail.com, aol.com, comcast.net, and verizon.net are not accessible domains.
Can I see what my child is doing on GSuite?
There is not a Parent View account. Parents are encouraged to explore FCPS GSuite with their children by logging in together. You will be able to have your student log in to his or her FCPS GSuite account at home and show you what they are currently working on in class.
What happens to my child's account when s/he graduates or leaves the division?
When a student graduates or leaves the division, his/her data will be available for 90 days. At the end of the 90 days the account and its content will be deleted. Students should save all their documents to another location (e.g. USB flash drive) prior to the 90 days.
What about Privacy?
FCPS is responsible for protecting and safeguarding the confidentiality of student information. FCPS has contracted with Google to provide access to GSuite for Education to its users (students and staff) in a closed and secure environment that is not accessible by anyone outside of FCPS. These accounts will remain the property of the Fauquier County Public Schools and will be under constant supervision.
What assurances has Google given FCPS that they will not collect data on my student?
FCPS has an agreement with Google based on the terms of this agreement (see Section 7). FCPS GSuite for Education is compliant with the Family Educational Rights and Privacy Act (FERPA) and Children's Online Privacy Protection Act (COPPA.)